How to Prepare for a Corporate Photoshoot at Your Office – A Step-by-Step Guide for Employees

A professional photoshoot at your office is a fantastic opportunity to enhance your team’s image — whether for LinkedIn, your company website, or marketing materials. As a business photographer, I specialize in on-site corporate photoshoots in Gdynia, Gdańsk, Sopot, Warsaw, and across Poland, providing a mobile studio, lighting setup, and all necessary equipment.

So, how can you prepare to look natural, confident, and professional in front of the camera? Here’s your complete step-by-step guide — perfect for employees participating in a company-organized photoshoot.

1–2 Weeks Before: Small Efforts, Big Results

  • Book a hair appointment if you want a trim or refresh — well-groomed hair always looks great on camera.

  • Check if a makeup artist is provided by your company. HR or the shoot organizer can confirm this.

  • Sort your wardrobe in advance – choose timeless, well-fitting outfits.

One Week Before: Think About Your Look

  • Clarify the tone of the shoot – is it more formal, or relaxed and casual? If unsure, ask the photographer or your manager.

  • Confirm whether there are any dress code guidelines, branding colors, or background themes.

  • Prepare 1–2 outfit options – one formal, one more business casual (if applicable).

    Elegant Man in a Tailored Suit – Professional Portrait

    Details and accesorries matter too!

    The Day Before: Take Care of the Details

    • Get a good night’s sleep – 7–8 hours of rest helps avoid tired eyes and dull skin.

    • Hydrate and prep your skin with gentle skincare (moisturizer, hydrating mask, etc.).

    • Check and iron your clothes – wrinkled fabrics are very noticeable in photos.

    • Test for transparency – make sure your outfit isn’t see-through and that undergarments don’t show through.

      Clean professional headshot of a woman with minimal styling, perfect for LinkedIn and team pages.

      Simplicity in styling brings attention to the subject’s face and character.

      What to Wear for a Business Photoshoot at the Office

      Your outfit should reflect your company culture, industry, and the image you want to project. A polished appearance starts with the right clothing.

      • Opt for neutral, classic colors – navy, grey, black, white, and beige are timeless, elegant, and don’t distract from your face.
      • Avoid shiny fabrics or busy patterns – these can reflect light oddly or distract the viewer.
      • A blazer and shirt or blouse with a collar is a strong, professional choice. Pair it with tailored trousers or a clean-cut skirt.
      • For smart casual styles, try a solid-colored sweater, button-down shirt (no tie), or minimalist dress.
      • Make sure clothes are well-fitted and clean. Skip overly tight or loose garments, or anything see-through.
      • Clean your glasses if you wear them – smudges and dust can be noticeable in high-resolution portraits.
      • Bring a backup outfit, especially if you’re unsure which look will work better in photos.

      Remember: you don’t need to look like a fashion model. Just be yourself, feel comfortable, and let your personality shine through.

        Elegant studio portrait of a man wearing dark clothing – focus on facial expression and personality

        Elegant studio portrait of a man wearing dark clothing – focus on facial expression and personality.

        Morning of the Photoshoot

        Prepare like you’re heading to an important meeting — because that’s the image you want your photo to convey.

        • Clean shoes, tidy hair, and minimal jewelry make a strong impression.

        • If you wear makeup, aim for a natural, matte look — studio lighting will enhance your features.

        • Pack essentials: hairbrush, blotting paper, lip balm or gloss for a quick touch-up.

          Smiling man in dark minimalist clothing, photographed in studio – focus on facial expression and positive energy

          Make sure you love the way you look!

          5 Minutes Before the Shot

          • Take a deep breath and relax — no rush.

          • Check your hair and face, dab away shine if needed.

          • Smile naturally – your photographer will help guide you into a flattering pose.

            Emotional Portrait of a Joyful Woman – Expressive and Natural

            Don’t be afraid to show personality and emotions on your business portrait!

            During the Photoshoot – What to Expect

            Your photographer will capture multiple angles and help you feel at ease. You’ll get directions on posture, expression, and small adjustments.

            • You might be able to review shots on-screen in real time and pick the ones where you feel most confident.

            • Don’t worry if you’re not a natural poser — the key is to relax and think positive thoughts. A genuine smile is the best expression.

              Smiling man with a warm and empathetic expression, photographed in a minimalist studio – trustworthy professional portrait

              An open expression – ideal for building trust and personal connection.

              Summary – Key Takeaways

              ✔ Prepare ahead of time: outfit, hair, rest

              ✔ Pay attention to the details: clean glasses, wrinkle-free clothes

              ✔ Relax and trust the photographer’s guidance

              ✔ Choose images that feel authentic – they’ll work best

                Planning a Business Photoshoot for Your Team?

                As a photographer specializing in on-site business sessions, I provide end-to-end service — from coordinating shoot logistics and setting up lighting to creating a relaxed atmosphere and delivering high-quality photos fast.

                • Available in Trójmiasto (Gdynia, Gdańsk, Sopot), Warsaw, and across Poland

                • Suitable for teams of all sizes – from a few employees to large corporate groups

                • Online galleries, LinkedIn-optimized formats, and print-ready files provided

                • Optional services: makeup artist, wardrobe assistance, team communication support

                View my corporate portrait offer

                Let’s make your team look confident and professional — and enjoy the process, too!